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The following is a discussion of recommended procedure for creating a standard map template for use on all printers in a given organization.
When using the 'Use printer paper settings' option on Page Setup, ArcMap Layout view is very similar to Print Preview. What is displayed in ArcMap will be very similar to what is actually printed.
If "Use printer paper settings" is not used, then upon output ArcMap will place the lower left corner (0,0 of the page's x,y coordinate space) of the entire map page inside the maximum printable area of the printer paper size selected when the document is printed.
For example, create an 17" x 11" landscape map with a 1" white space border around the map graphics. If this map is printed to an HP 11x17 inkjet that has a minimum required margin of 1" on all 4 sides, then the 17" x 11" map will print shifted up and over 1" and clip off 1" from the right and top sides.
Without rasterizing and processing the entire map before it is printed, ArcMap cannot tell where on the 17" x 11" page the map elements are; it assumes that the map graphics are placed on the entire 17" x 11" surface. 'Use Printer Paper Settings' was designed so that the cartographer could see where the minimum required margins are for the target printer because the map layout is created directly onto the printer page.
To create a universal map/map template for use by all cartographers in the organization, use the following procedure: